Appointments that confirm themselves. Patients that come back. Paperwork that handles itself. Your clinic on autopilot.
VetFlow AI™ is the operating system for veterinary clinics that eliminates no-shows, automates follow-ups and frees your team from repetitive administrative work — without changing your current software.
VetFlow AI · Live demo
See it working. No email, no call to book.
The actual system sending appointment reminders over WhatsApp and writing the reply back to the calendar. Recorded, not a mock-up.
Want to see it running on your own calendar? Book 30 free minutes.
The real cost of running on manual.
What it's costing your clinic right now — without automation.
Common challenges in veterinary clinics
Recognize any of these?
5 modules. One complete system. Plus an expansion when you're ready.
Automatic appointment management
Automatic confirmations when booking. WhatsApp reminders 24h and 2h before. Automatic rescheduling if the client can't make it. Synced with Google Calendar.
Preventive health reminders
After registering the visit, the system calculates the next vaccine, deworming or check-up and sends automatic reminders. A second reminder goes out if there is no response.
Post-consultation follow-up
Automatic message the next day. Structured follow-up questions. If risk keywords are detected — immediate alert to the team. Full record kept in CRM.
Lead management and qualification
WhatsApp, Instagram or web inquiry — lead created automatically. Initial response based on keywords. Booking link sent. Saved in CRM.
Document automation
Automatic generation of visit reports. Creation and sending of pre-surgery consent forms. Archiving of photos and documents by pet and client in Google Drive.
Segmented marketing campaigns
Automatic messages based on history: dental cleaning reminders, offers by pet type, monthly health newsletter, campaigns for pending treatments. Client reactivation without manual work.
Available from month 2, once your system is up and running and your client history feeds the campaigns.
Guaranteed to go live — or you don't pay the rest.
If your system is not live and working as promised, you do not pay the second installment. That is our commitment.
VetFlow AI™ vs. Generic Software
How it works — 3 steps
Discovery Call (30 min)
We understand your clinic's current process, pain points, and goals. You understand exactly what VetFlow AI™ will do for you.
System Built
We map your workflow, build the 5 automation systems, connect WhatsApp + Google Calendar, test everything, and train your team.
Go Live 🚀
System live. WhatsApp confirmations running. No-shows already dropping. Full ROI visible.
Transparent pricing — pick the pack that fits your clinic.
One-time design & setup + a monthly fee that covers monitoring, adjustments and priority support. Your server and your WhatsApp Business API go in your name, billed by your own providers. Everything runs on your own infrastructure, and we keep it fitting your clinic as it changes.
- ✓ M1 · Smart appointment management
- ✓ M2 · Preventive health reminders
- ✓ M3 · Post-consultation follow-up
- ✓ M1 + M2 + M3 (Base)
- ✓ M4 · Lead qualification & response
- ✓ M5 · Document automation
Amparo Iglesias Gordillo
Software, Data & AI Engineer with 10+ years in banks, public sector and large corporations — now applying the same rigor to veterinary clinics. Based in Düsseldorf.
Questions from vet practice owners
Does my clinic need to change the software it already uses?
No. VetFlow AI™ integrates with your existing practice management software. We connect to it — we don't replace it.
We already have a WhatsApp number. Can we keep it?
We recommend using a separate dedicated number for the automated system. Keeping your existing clinic number free for direct, manual communication gives your team full control — and protects your clients' experience if any technical issue ever arises. Your original number stays intact and available for the cases where someone on the team needs to handle things personally.
What happens after Go Live if something breaks?
The system is monitored by us: the monthly fee covers priority incident resolution. If something breaks we detect it and fix it — you don't have to open a ticket or find someone who understands the system. Your team is trained for day-to-day use and receives full documentation.
What happens if I stop paying the monthly fee?
The service stops. The monthly fee is what keeps the system running: monitoring and the adjustments that keep it matching how your clinic actually works. Your server and your WhatsApp Business API sit outside the fee — they are contracted in your name and billed by your own providers; we operate them for you, we do not resell them. The fee is not an optional extra on top of a product you bought — it is the service itself. If you decide to end it, we help you with the exit and with exporting your data, and your Meta and Google accounts stay yours, because they always were. The notice terms are in the contract.
What is the segmented campaigns expansion (M6)?
An additional module for clients: automatic campaigns based on history — dental cleaning reminders, offers by pet type, reactivation of inactive clients. It activates from the second month, once your system already has history to segment with.
Read the detail
How AI appointment automation reduces veterinary no-shows
What a no-show actually costs, using AVMA figures, how the reminder flow works step by step, and which clinics this is not a good fit for. With its sources listed.
Ready to eliminate no-shows and automate your clinic?
Book a free 30-minute call. We'll show you exactly how VetFlow AI™ works for your specific clinic.
Powered by Neurohain · AI Consulting & Implementation · neurohain.com